Privacy & Cookie policy

Privacy and Cookie Statement LicenseQ

This privacy and cookie statement was most recently revised on January 29, 2026.

LicenseQ Netherlands B.V. (hereinafter: LicenseQ) offers a website via the website https://qhub.bekijk-je-website.nl. As part of the services we offer, we process personal data. This privacy statement tells you what personal data we process from you and what we do with your personal data.

Our privacy and cookie statement at a glance

Your privacy is of great importance to us. We therefore comply with the General Data Protection Regulation (hereinafter: GDPR). This means that we:

• Record our purposes before we process your personal data, as set out in this privacy and cookie statement.
• Store as little personal data as possible and only the data necessary for our purposes.
• Ask for explicit consent for the processing of your personal data, should consent be required.
• Take the necessary security measures to protect your personal data. We also impose these obligations on parties who process personal data on our behalf.
• Respect your rights, such as the right of access, rectification or erasure of your personal data processed by us.

For what purposes do we use your personal data?

We obtain various personal data from you. We specify for each purpose what data we obtain from you, for what purpose we process these data and for how long they are stored. If you have any questions or would like to know exactly what information we store about you, please contact us. Our contact details are mentioned at the bottom of this privacy statement.

Using our products and services

For this purpose, we process the following personal data:

• Name
• Business information
• Job title
• Contact details (e-mail address and telephone number)
• Payment details
• Invoice details
• Any correspondence/documentation

We process this personal data on the basis of our legitimate interest in executing the agreement with your organisation and maintaining the resulting relationships. The personal data will be retained for up to 2 years after the end of the agreement. If we do not enter into an agreement, we will delete the data after the end of the quotation process. Some personal data will be retained for longer if we are obliged to do so (for example, due to the seven-year tax retention period).

Contact

When you send us an e-mail, fill in the contact form on the website, contact us by telephone, or contact us in any other way, you agree to our terms and conditions of contact (execution of the agreement).

For this purpose, we process the following personal data:

• Name
• Business information
• Contact details (e-mail address and telephone number)
• Any information you provide as part of the content of a message

We store these contact moments with the personal data you provide for the purpose of carrying out the contract. We keep this information for as long as necessary for this contact or up to 2 years after we last had contact with you, because we want to make sure we have handled your question or complaint properly.

Invoicing and contract management

To ensure our invoices to your organisation are accurate and to comply with certain national laws, such as those regarding tax legislation, we need certain personal information (performance of a contract/compliance with a legal obligation).

For this purpose, we process the following data:

• Contact details
• Business information
• Financial details of your organisation

We store your data for a period of 7 years to comply with our legal fiscal obligation.

Newsletter

On our website you can subscribe to our monthly digital newsletter (consent). We only send out the newsletter with your consent. The newsletter contains updates and information about our products and services.

For this purpose, we process the following personal data:

• Name
• E-mail address

Your personal data is stored until you unsubscribe from our newsletter. If you no longer wish to receive the newsletter, you can unsubscribe at any time. There is an unsubscribe link in every newsletter.

Visiting one of our offices

When you visit one of our offices by appointment, in order to fulfil the appointment with you, we record the following personal data:

• Name
• Contact details
• Address details

This data will remain in the diary for a maximum of 2 years.

Surveys and reviews

You have the opportunity to fill in a survey about our services or leave a review which we can publish on our website.

We process your personal data with your consent. You decide for yourself whether you want to complete a survey or leave a review, and what information you provide.

For this purpose, we process the following personal data:

• Name (as stated in the customer review)
• Job title
• E-mail address
• Content of the survey/review

We store your personal data for a maximum of 2 years after you have completed the survey or left the review, or until you have withdrawn your consent.

Handling job applications

If you apply for one of our job openings or submit an open application, we process your personal data for the purpose of handling your application and in preparation for a possible employment contract.

For this purpose, we process the following personal data:

• Name and address details
• Contact details (e-mail address and telephone number)
• Curriculum Vitae
• Motivation letter
• Salary requirements
• References
• Any other information you provide with your application

Your application details are stored for a maximum of 6 weeks after the position has been filled. We store this information so that we can contact you should the position become vacant again within the probationary period. If we are unable to offer you a position at this time, we may – with your consent – keep the application data for one more year. You can revoke your consent at any time by sending us an e-mail. We will store your application data in your personnel file should you decide to work for us. This file will be stored for as long as necessary, and the application data will be kept for a maximum of 2 years after entering into employment.

A social media and internet screening can be part of the application procedure. This is necessary for us to preserve our image when hiring new staff; we do this on a legitimate interest basis. We will do a search of your name on Google and any profile you may have on various social media. This applies, of course, insofar as these profiles are public. We will not ask you to grant us access to a private social media page or to accept a request from us. The results of the screening will be discussed with you. Should you have any objections to this, you can inform us by e-mail at the time of your application.

When can we share your personal data with third parties?

LicenseQ will only share your data with third parties to the extent permitted by current legislation. We will never sell your personal information. We may provide your personal data to third parties when:

• We have engaged them to process certain data;
• We have a legal basis to do so;
• We are legally obligated to do so (e.g., if the police demand this in case of a suspicion of a crime).

Third parties processing personal data on our behalf or yours:

• IT suppliers and service providers
• Hosting party
• Cookie service providers
• Payment service providers and collections agencies
• External advisors and intermediaries
• Government agencies (e.g., tax authorities, municipalities)

LicenseQ may provide your personal data to parties located outside the European Economic Area (EEA) to provide those services. We will only do so if there is an appropriate level of protection for the processing of personal data.

This privacy statement applies only to the services of LicenseQ. We are not responsible for the privacy practices of other websites, which can be accessed through a link on our website.

Social media buttons

We use social media buttons on our website that redirect you to the relevant social media platforms. This gives you the option to follow us and share content. You will also see advertisements on your social media page. The buttons operate through bits of code provided by the social media networks. If you want to know what the social media platforms do with your personal data, please read the relevant privacy statement:

• YouTube (Privacy Statement)
• LinkedIn (Privacy Statement)

Cookies

Our website uses first-party and third-party cookies. Cookies are small data files that can be automatically stored on or read from the visitor’s device (such as PC, tablet or smartphone) when visiting a website. This is done via the web browser on the device.

We use the following types of cookies:

• Functional cookies: these cookies have a functional role within the website. The cookies ensure that the website functions properly.
• Analytical cookies: these cookies give us insight into how our website is used. Based on this information, we can make our website more user-friendly.
• Marketing cookies: these cookies make it possible to show you personalised advertisements (via our advertising partners).

The cookies may collect the following data from you, among others:

• Name
• Login information
• Screen display options
• IP address
• Cookie ID
• Website and click behaviour
• Referrer URL
• Behaviour within the application

On your first visit to our website, we will display a message explaining how cookies are used. We will ask for your consent for the use of cookies to the extent we are required to do so.

The list of the cookies we use is shown in the overview below. In this overview we differentiate between cookies placed on our website and on our application.

Enabling and disabling cookies

You can set your web browser to only accept cookies with your consent. Consult your browser guide for more information. Please note that many websites will not function optimally when cookies are disabled.

Deleting cookies

Most cookies have an expiry date. When an expiry date is set, the cookie is automatically deleted once that date passes. You can also choose to delete the cookies manually before the expiry date. Please consult your browser guide for more information. Below, you will find a link to the provider’s website for each browser, which provides step-by-step instructions on how to block or delete cookies.

• Google Chrome
• Firefox
• Edge
• Safari

Security

Personal data security is of great importance to us. We therefore take appropriate technical and organisational security measures with regard to the processing of personal data to be carried out, against loss or against any form of unlawful processing (such as unauthorized access, corruption, alteration or disclosure of personal data). We constantly update security and pay close attention to what can go wrong.

What are your privacy rights?

You can always contact us if you have any questions regarding our privacy and cookie statement. Besides that, you have the following rights regarding your personal data:

• Right of access: you have the right to access the personal data we process about you.
• Right to rectification: you have the right to correct or supplement the personal data we process about you, e.g., if they are incorrect or incomplete.
• Right to object: you have the right to object to the processing of your personal data and to direct marketing.
• Right to erasure: you may request us to erase your personal data.
• Right to withdraw your consent: if you have consented to us processing personal data, you can withdraw your consent at any time.
• Right to data portability: if it is technologically possible, you have the right to have the personal data we process about you transferred to a third party.
• Right to restrict processing: in some cases, you can request that we restrict the processing of your personal data (temporarily or otherwise).

We may ask you for identification to fulfil your request. We require this information to ensure that the requested personal data belongs to the right person.

We will generally comply with your request within one month. However, this period may be extended by two months depending on the specific privacy rights or the complexity of the request. If we extend this period, we will inform you in good time.

If you wish to exercise any of your rights, you can do so by sending an e-mail to lqhub-seccom@qhub.bekijk-je-website.nl.

Changes to this Privacy and cookie statement

When there is a change in our services, we will also need to change our Privacy and cookie statement. Please consult this Privacy and cookie statement regularly for the most up-to-date information.

Questions or filing a complaint

If you have any questions or wish to make a complaint about the use of your personal data, please send an e-mail to lqhub-seccom@qhub.bekijk-je-website.nl. We will address each question and complaint internally and communicate this further with you. Should you feel we have not been able to help you properly with any questions about your privacy, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Contact details

For questions about our Privacy and cookie statement or your rights, you can always contact us using the following information:

LicenseQ Netherlands B.V.

Runnenbergweg 5

8171 MC Vaassen

E-mail address: contact@qhub.bekijk-je-website.nl

Phone number: +31 (0)20 211 71 83

Chamber of Commerce no.: 76276074